E-Commerce Shipping
How to Split WooCommerce Orders by Warehouse for Multi-Location Shipping
If you run a WooCommerce store with multiple warehouses, managing orders can be challenging. When orders include items from different warehouses, it can be challenging to accurately assign each item to its correct warehouse.
Challenges you may experience
🔸 Manual Sorting of Orders – Store admins have to sort items for each warehouse manually, which can take up a lot of time and makes mistakes more easily.
🔸 Confusing Shipping Costs – By default, WooCommerce treats an order as a single package, making it hard to determine if the shipping cost charged from customers is enough to cover each warehouse’s shipments.
🔸 Delayed Fulfillment –When orders require manual sorting, warehouses have to wait for the store admin to complete the task, which may cause delays in processing shipping.
🔸 Customer Confusion – When a single order includes items from different warehouses, customers might be confused about why one order arrives in multiple shipments.
Typical WooCommerce order with multiple warehouses
In this example, the online WooCommerce store has two warehouses: one is the New York warehouse that ships only furniture, and another is the California warehouse that ships all other products.
When a customer orders items from both warehouses at the same time, WooCommerce consider it as one individual order.
As shown in the screenshot below, this order includes products from different warehouses, and live shipping rates can only be calculated based on the admin’s default shipping address.
This creates several challenges for store admins:
- Store admin has to manually organize and assign items to the correct warehouses.
- Shipping rates are not calculated based on each warehouse location, potentially causing undercharged shipping costs from the customers.
- If an order includes many items from different warehouses, it increases the risk of making mistakes in order processing and fulfillment.
If you’ve faced these challenges with multiple warehouses, order fulfillment, you’re not alone.
Fortunately, there’s a smarter solution to streamline multi-warehouse orders, reducing errors and saving you time and stress.
Streamlined multi-location fulfillment with 1TeamSoftware WooCommerce plugin
This is where the Shipping Package for WooCommerce (free plugin) and Package Order for WooCommerce plugin comes in, automating order splitting and ensuring an accurate fulfillment process.
The Shipping Package for WooCommerce plugin will group products from the same warehouse into a single package, ensuring accurate order fulfillment and live shipping rate calculations.
If a customer places an order containing items from different warehouses, the plugin will group products from the same warehouse into a single package, ensuring accurate fulfillment and shipping rate calculations.
Shipping Packages for WooCommerce is FREE!
The Shipping Package for WooCommerce plugin is completely free to use, give it a try at no cost!
How to use the Shipping Packages plugin
We have composed a comprehensive documentation to help you set up the Shipping Package for WooCommerce for multiple warehouses.
If you want to streamline order fulfillment, reduce manual effort in sorting orders, and ensure that each warehouse has its orders, allowing them to fulfill orders independently while the admin generates shipping labels separately, then Package Orders for WooCommerce plugin is the perfect solution for you.
Benefits of the Package order for WooCommerce plugin
✅ Better Order Management – It automatically splits orders by shipping class (warehouses). This cuts down on manual sorting and mistakes.
✅ Faster Order Fulfillment – Each warehouse has its own order, so the admin can generate shipping labels separately, improving the shipping process efficiency.
✅ Clear Order Tracking – The original order stays canceled. This gives admin a clear record of how orders are split.
✅ Less Confusion for Customers – Customers only get updates on their specific package orders.
✅ Accurate Pricing – By splitting orders, the discounts, taxes, and shipping cost are calculated separately for each package(warehouse). This helps avoid undercharging and losing money.
✅ Automated Status Updates – If the main order changes, like a refund, it updates the package orders automatically. This makes it easier for admins.
✅ Better Customer Experience – Clearer tracking for each package leads to fewer inquiries and happier customers.
How to set up Package order for WooCommerce plugin
Please go to WooCommerce → Settings → Shipping Packages
Once you navigate to the correct location, you will find that the settings of Package Order for WooCommerce plugin are underneath the Shipping Packages plugin’s settings.
License Activation
Please make sure to enter the license key provided with your plugin order to activate the plugin. You can also find your license key by logging into your account using the link below:
Email notification settings
If you wish the store admin and customer to receive new order notification, you can enable the option in the settings.
Once you have set up the Shipping Package for WooCommerce and Package Order for WooCommerce plugins, the cart will automatically reflect the correct warehouse assignments.
When a customer places an order containing products from multiple warehouses, the cart will display separate packages, with each package corresponding to a specific warehouse.
How the Package Orders for WooCommerce Plugin Works
Below is a sample order where a customer purchases items from two different warehouses at the same time, one item is from the New York warehouse and another item is from the California warehouse. The store admin is using the Shipping Package for WooCommerce Plugin and the Package Order for WooCommerce Plugin to manage the order efficiently.
When products from multiple warehouses are included in a single order, the plugin separates them into individual packages in the cart by shipping class. Each package is listed with its respective warehouse, ensuring correct shipment fulfillment and proper live shipping rate calculations for each warehouse.
When the store admin receives this new order, it will appear in the WooCommerce order list as shown below.
The original (parent) order is canceled and automatically split into two separate orders.
In this case, one order is intended for the California warehouse, and the other is for the New York warehouse.
Independent fulfillment, streamlined shipping, and timely notifications
With this approach, each warehouse processes its own order while the store admin creates separate shipping labels, streamlining the shipping process. This saves the store admin significant time and effort in determining which items belong to each warehouse.
Additionally, the email record shows that both the store admin and the customer receive new orders notifications, improving customer satisfaction.
If you manage a WooCommerce store with multiple warehouses, these two plugins make the admin easier to split orders by automating the process. They help reduce the need for manual sorting, improve efficiency, and keep order fulfillment running smoothly.
